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SPED Para Scheduling Software

ParaFlowTool

A para calls out. Know who's uncovered instantly.

ParaFlowTool finds available coverage and builds a plan for you to approve.

Get started free

Just an email. First month free. No credit card.

Try the live demo

No signup needed.

Created by a special ed teacher, 19 years in. Rebuilt from the ground up with a top-tier developer, and built to keep growing.

What it does

  • Mark a para out, and every student they were covering flags as uncovered, instantly.

  • Get a suggested coverage plan. ParaFlowTool finds available paras and lays out a plan for you to approve.

  • Flag your 1:1s so they're covered first when coverage gets tight.

  • One-click sub schedules.

  • Close each day and keep it as a record.

  • Bring in the schedule you already have. Paste your grid, approve the draft, and your whole building is set up.

  • Works right on your phone. Handle the 7:40 scramble from the hallway, not your desk.

  • Drag and drop to fine-tune. Double-click to swap.

  • Built for privacy: no IEPs, no diagnoses, no documents, and each school's data walled off at the database level. Initials are all it needs.

Does ParaFlowTool fit your setup?

It works however your paras are organized.

One classroom

One teacher, your own paras. Cover a call-out without leaving the room.

Fixed teams

Paras assigned to set students or rooms. Keep those pairings and cover uncovered students fast.

Everyone floats

A shared pool covering the whole building. See who's free and move them where they're needed.

Already keep a schedule? Start from it.

Paste the spreadsheet you already have and ParaFlowTool builds your board from it. No rebuilding from scratch, no setup project.

Fall schedule.xlsx
MonTueWedThuFri
1
8:15
AM Duty
8:15
AM Duty
8:15
AM Duty
8:15
AM Duty
8:15
AM Duty
2
9:10
Reading
9:10
Reading
9:15
Small grp
9:10
Reading
9:10
Spelling
3
10:20
Math push-in
10:20
Math
10:20
Math
10:20
Math
10:30
Push-in
4
11:10
EF push-in
11:10
EF
11:10
EF
11:10
EF
11:10
EF
5
12:45
Lunch
12:45
Lunch
12:45
Lunch
12:45
Lunch
12:45
Lunch
Paste it in→
The same schedule as a ParaFlowTool board after importing

Spreadsheet shown is an illustration. Paste your real grid and review the draft before it goes live.

Simple pricing

See full pricing

Classroom

$15/month

For a single teacher managing their own paras.

Get started free

School

Founder pricing · first 25 schools

$49/monthfor 12 months, then $119

For coordinators and administrators covering a whole building.

Get started free

Free for your first month. Cancel anytime.

Questions, answered

Who is ParaFlowTool for?

SPED directors, case managers, para coordinators, and campus leaders responsible for daily para support schedules.

How fast can we be up and running?

Same day. Start free, paste your schedule from Excel or Google Sheets, and approve the draft. No setup project and no IT ticket.

Does it replace our SIS?

No. Your SIS holds student records. ParaFlowTool runs the daily coverage your SIS was never built for: who's assigned, who's uncovered, and who can cover when someone's out. Nothing to migrate.

Can we try it first?

Yes. The live demo spins up with no login, and every plan starts with a free first month.

Who's behind ParaFlowTool

Ted Scott-Smith

Ted Scott-Smith

Co-founder

Ted Scott Smith has spent 19 years in special education in a large Bay Area school district, and he's still in the classroom, currently lead teacher of a middle school class for students with Extensive Support Needs. He's a mentor to other special education teachers, and he runs Ted Scott Smith Special Education Consulting. He built ParaFlowTool from what he lives every day as a teacher: a practical answer to the daily scramble of covering absent paras, and a clear, defensible record of who covered whom, every day.

Philip Rehberger

Philip Rehberger

Technical co-founder

Philip Rehberger is ParaFlowTool's technical co-founder and the engineer who builds it. Through ScopeForged, the software firm he founded in 2019, he has spent his career building multi-tenant systems for schools and regulated businesses, including payments and HIPAA-regulated healthcare data, where being correct and private isn't optional. He built ParaFlowTool to that same standard: a coordinator's schedule and a district's coverage record have to be accurate, isolated per school, and there when someone asks for them. Tenant isolation, encryption at rest, and never selling data aren't bolted on later; they're how it's built from the first line, so the people who answer for compliance can answer for this too.